Paper based records are still the preferred method of record keeping for most businesses, including Property Management, Real Estate, Finance Companies, and Health Care industries to name a few. The majority of business owners and administrators still find their ease of data entry and low cost hard to part with. However, the ease of data entry at the point of contact, sale or care, is only the first step in the document management process.
Paper documents require a significant amount of storage space compared to digital records. In the US most states require physical records to be kept from three to seven years depending on the industry. When paper records are stored off site, retrieving them back to the office for review, litigation, billing disputes or general information is very time consuming.
Furthermore, the “after entry” benefits of being able to easily add or modify existing files for ongoing customer relationships, and general office activity can be don quickly and efficiently as opposed to physically locate, and search for that one document among many.
Panatron, Inc. – Repairing & Rebuilding